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PA to the Director for Buildings and Renewal

Grade: C

Salary: £35,740 - £39,540 per annum (inclusive of London Weighting) 

Job Type: Fixed Term Contract (12 months) Full Time (35 hours)

 

About us

The Barbican is Europe’s largest international arts, conference and learning organisation in the heart of the City of London. We are London’s Creative Catalyst for arts, curiosity and enterprise. Our values reflect that we are inclusive, sustainable, daring, connected and joyful.

Across our theatres, concert halls, schools, cinemas, galleries, business venues and public and community spaces, we spark creative possibilities and transformation for artists, audiences, and communities – to inspire, connect and provoke debate. We present an unparalleled variety of performing and visual arts of world class calibre, attracting new arts, audiences and participants, creating inspiring arts experiences for all. From first encounters to higher education programmes, we develop interests, skills, confidence and careers.

 

About the role

We have an exciting opportunity for a motivated and professional Personal Assistant (PA) to provide executive and administrative support to the Director for Buildings and Renewal. Barbican Renewal is a transformative programme of capital projects, which will enable the Barbican to realise fully its potential as the greatest cultural centre in the City of London and the UK more broadly, and this is a great opportunity to be involved in this incredible programme.

In this role, you will promote the Buildings and Renewal office as a role model for the Barbican’s management style and leadership. You’ll be proactive and hands-on to enable the Barbican to operate in the most efficient, sustainable and equitable way. You will demonstrate the ability to facilitate strong, collaborative working relationships across the assistant group at the Barbican and City of London, providing the highest level of support and service. Your other responsibilities will be many and varied, and include helping to prepare reports and presentations for a range of stakeholders, co-ordinating meetings, managing events, managing group mailboxes, producing agendas, action planning and establishing and maintaining good working relationships with stakeholders at all levels.

Our ideal candidate will have previous experience of providing PA and admin support, and be capable of complex diary management, including travel arrangements. You will have extensive knowledge of the Microsoft Office suite of software, excellent word processing skills, and a logical, numeric and analytical approach to your work. Experience of providing admin support on capital projects is desirable, and an understanding of the protocols involved in working with Boards and committees would be advantageous.

A self-starter with excellent communications skills and the ability to work autonomously and independently, showing care and sensitivity, you will be ready to take the initiative to make decisions and solve problems. 

 

To view the full Job Description and Person Specification, please see the ‘Job Information Pack’.

 

Barbican Benefits

We offer a wide range of employee benefits, including flexible working, annual pay progression and an annual pay review, a generous pension scheme, season ticket loan and cycle to work schemes, free access to museums and galleries, discounts on retail, healthcare and on-site cafes and restaurants. You will have access to an Employee Assistance Programme, trained Mental Health First Aiders and City of London employee networks.

Job Information Pack
Job Information Pack PDF 173.79 kb
Key Information

Salary: £35,740 - £39,540 per annum (inclusive of Inner London Weighting)

Job Type: Fixed Term Contract (12 months) Full time (35 hours)

Application Deadline: 23:55 on Sunday 07 July 2024

How to apply

To apply, please click on the apply online button above or visit the PA to the Director for Buildings and Renewal page on the City of London Jobs site. 

If there are any issues with the application process, please contact the Barbican Careers team at [email protected].

 

Deadline for applications is 23:55 on Sunday 07 July 2024. All applications must include a completed application form. Please note that we are unable to accept late applications. Please note that the advert may close ahead of this date if a sufficient number of applications are received, apply early to avoid missing out. We regret that we are unable to provide feedback on your application.

 

The City of London Corporation want to ensure that everyone has the opportunity to thrive in the work that we do. The City of London Corporation is currently undergoing a programme ensure that our pay and reward practices are competitive and equitable across the whole organisation – and is committed to regularly benchmarking and reviewing pay against external sectors.

 

As part of our commitment to increasing the diversity of staff within the Barbican we are particularly keen to encourage applications from people from groups that are currently underrepresented, including people from the Global Majority* and D/deaf and disabled people. We want to better reflect and understand the communities we exist to serve. We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. Please contact us if you require reasonable adjustments as part of the application process.

*Global Majority is a collective term that refers to people who are Black, Asian, Brown, dual-heritage, indigenous to the global south, and or, have been racialised as 'ethnic minorities'.